Information Commissioner’s Office
Registration Reference: ZA143539
Who we are
If you have any concerns or would like more detail about how we process your Personal Data, you can contact us using email@example.com
Protecting Your Personal Data
Your Personal Data isn’t just protected by the quality, commitment and high standards of London Move, it’s also protected by law. The law states that we can only process your Personal Data when there is a genuine reason to do so and it must be one of the following:
When we have a business or commercial reason to process your Personal Data this is referred to as a legitimate interest. Your Personal Data is still protected, and we must not process it in a way that would be unfair to you or your interests.
If we do use legitimate interests as a reason to process your Personal Data we will tell you that we are doing so, what our legitimate interests are and provide you with a method to raise any questions or objections you may have. However, compelling grounds for processing such information may over-ride your right to object.
How we store your Personal Data
We currently use a system known as Winman (ERP Software), for the purposes of data protection law they act as a Data Processor on our behalf, and we act as a Data Controller. We collect personal data, enter it into Winman and we decide how to use it further. Winman processes this data solely under the instructions of our use and in accordance with their Terms & Conditions (which are updated from time to time). Winman have implemented the following:
How long we keep your Personal Data
Whenever your data is kept by London Move we will ensure that it is appropriately protected and only used for acceptable purposes.
We will keep your data for the period that you are a customer or applicant of London Move.
If you are no longer a customer or applicant of London Move, we will keep your data for the minimum length of time required to comply with the purposes set out in this policy and relevant legal or regulatory obligations. Your Personal Data may be kept longer if we cannot delete it for technical reasons.
Provided we do not have a legitimate interest to retain your details, you have the right to be forgotten and removed from our marketing material. You can contact us by telephone, email or in person to confirm this.
Why we process your Personal Data
We process your data to ensure you receive the best service levels from London Move. We will keep your details on our secure system and will contact you by email or telephone with details of properties that could be of interest.
If you choose not to provide your Personal Data it may prevent us from meeting legal obligations, fulfilling a contract, or performing services you expect from London Move. Not providing your Personal Data may mean we are unable to provide you with our services.
The information and data about you which we may collect, use and process includes the following:
Where it is reasonable for us to do so and not detrimental to your rights and freedoms, we also collect Personal Data from publicly available sources such as internet searches, Companies House, HM Land Registry and broadcast media.
Telephone calls to and from our staff are not recorded. Notes are made and recorded on our secure system.
Personal Data we share with others
Depending on the products you choose to use we may need to share your Personal Data with the third parties that provide those services, however your explicit consent will first be obtained. Where your Personal Data are transferred outside of the European Economic Area (“EEA”), we require that appropriate safeguards are in place.
Data Transfer Outside the EEA
We will only transfer your Personal Data outside of the EEA where:
If we do transfer your Personal Data outside of the EEA, we will take measures to ensure it is protected to the same standards as it would be within the EEA by relying on one of the following:
In some instances we may be compelled by law to disclose your Personal Data to a third party and may have limited control over how it is protected by that party.
Your rights over your Personal Data
We will assist you if you choose to exercise any of your rights over your Personal Data, including:
For more information on these rights you can contact firstname.lastname@example.org
Changes to our Privacy Statement
We may update this policy from time to time, so please review it frequently.